Privacy Policy

RotaLink is a private network intelligence platform operated by 6away AI FZE LLC, Sharjah Publishing City Free Zone, United Arab Emirates. For privacy questions or data requests, contact privacy@rotalink.club.

When you use RotaLink, we process:

• Account and sign-in information: your email address, name, and the identifier that links your RotaLink account to your 6away ID
• Professional profile information you choose to add: profession, company, expertise, about text, languages, interests, hobbies, tags, city/country, and links (LinkedIn, website)
• Your profile photograph, if you upload one
• Contact details (email, phone)
• Your relationship status, if you choose to add it (single, married, it's complicated, or prefer not to say), and your choice of who may see it
• Club membership, roles, and approval status
• Your connections to other members: connection requests you send or receive, the relationship type you choose to label a connection with, and links RotaLink creates automatically because you share a club or accepted someone's invitation
• Direct messages: the text of messages you send and receive, a short preview of the latest message in each conversation, and when you last read it
• Content you post on the Board: posts and replies, including the details of a Jobs & Opportunities post (type, organisation, location and link)
• Calendar information: events you create (title, description, location, time) and your RSVP to an event (going or maybe)
• Event QR information: if you join through an event code, a record of which event code you used and when; if you create an event code, its name, scope and expiry
• Invitation information when you invite someone or are invited: the invitee's name and (for email invitations) email address, and invitation status
• A profile another member adds for you. A member can add a person's name, contact details and profession before that person joins
• Search queries you enter, processed to return results
• Feedback you submit through the in-app feedback form
• Whether you have turned off activity emails
• Technical information needed to operate the service, such as session data and security-relevant request information

We do not collect payment information. We do not run advertising or analytics trackers.

Your data is used solely to operate the RotaLink network:

• To display your profile to other members
• To power member search, the network map, and the path-finding features
• To send service emails (approval notifications and invitations). These are necessary to operate your account and cannot be turned off. Sign-in emails are sent by 6away ID, not by RotaLink.
• To tell the people who decide on membership that you have asked to join. When you request to join a club, your name, email address and the club are emailed to that club's officers, to RotaLink administrators, or to both.
• To read your feedback. Feedback you submit is emailed to RotaLink administrators together with the email address of your account.
• To send activity emails — telling you when another member sends you a connection request or a message. These never include the text of a message, and never reveal another member's email address. You can turn them off at any time from the Notifications section of your profile, or from the unsubscribe link in any such email.
• To allow your club admin to manage membership
• To keep the platform secure

We never use your data for advertising or sell it to third parties.

RotaLink uses automated tools to assist member discovery and relationship-path calculations: AI-assisted search helps find relevant members from their profiles, and the network map computes degrees of connection and possible introduction paths between members. These tools assist you in finding people — they do not make club membership approval decisions. A request to join a Rotary or Rotaract club is decided by a club administrator. People who join through a Friends & Family invitation, or whose profile is added directly by an existing member, are accepted automatically without a separate approval step.

When you run an AI-assisted search, RotaLink sends our search engine the text of your search and these profile fields for the members being searched: name, profession, company, expertise, about text, tags, interests, hobbies, languages, city and country. Email addresses, phone numbers, photos, relationship status, connections and messages are not sent.

• Private members are visible to themselves and members they personally add
• Published members are visible to other published members across the network, in every club
• Contact details (email, phone) are visible to members of your own club and to the member who added you
• Your profile photo is stored privately and is served only through RotaLink, which checks who is asking each time. It is shown to: the member who added you; approved members of your own club; your club's officers; RotaLink administrators; and your first-degree connections (an accepted connection or a personal invitation), including those in other clubs. Everyone else, including people whose request to join your club is pending or was declined, sees your initials.
• Your relationship status is shown according to your own setting: to your first-degree connections, to all members, or to nobody but you
• Direct messages can be read in the app only by the two people in the conversation. There is no administrator screen for reading messages. Messages are stored in our database as written.
• The Board is network-wide: every published member in every club can read every post, with the author's name
• A club's calendar events can be seen by members of other clubs, in any country. District events are shown only to members of that district, and country events to members in that country. Other members see how many people responded to an event, not who responded.
• The record of the event code you joined through is not shown to other members
• Club officers' names and roles appear on the club's public page, which can be viewed without signing in

Club officers can see the profiles and contact details of their own club's members and of people asking to join it. RotaLink administrators can see all profiles, contact details and account email addresses. People who operate the service for 6away AI can access stored data when that is needed to run or repair it.

Your data is processed outside the United Arab Emirates. As of October 2026:

• The database is hosted by Neon on AWS infrastructure in Singapore. A copy of the database, held with the same provider in Singapore, is used to test changes before release.
• The application runs on Vercel. Its server functions run in the United States.
• Photos are kept in a private Vercel Blob store in Singapore
• Emails are sent through Resend, from servers in Japan
• Sign-in is handled by 6away ID (auth.6away.ai), operated by the same company. Its database is in Singapore.
• AI-assisted search is processed by the 6away Engine, a service we operate on Vercel in the United States. The Engine passes the request to an AI model through OpenRouter, a model-routing provider. The Engine's configuration chooses the model; the default is an OpenAI model.
• Email you send to our contact addresses is received in a Google Workspace mailbox

We have not yet confirmed where these providers process or keep data: OpenRouter and the AI model provider, Resend's own systems, Google Workspace, and Vercel's technical logs. We also do not yet hold confirmation of how long the AI providers keep a request or whether they use it to improve their models. The Engine does not store your search or member profiles in its database; its technical logs keep a short excerpt of the search text and of the AI's reply.

Connections to RotaLink use HTTPS.

We have not yet set fixed retention periods. Unless you delete something or delete your account, the information described above is kept. Expired invitations, past events and expired Board posts are hidden or disabled rather than deleted. Backups and recovery copies may persist for limited periods according to the retention and recovery configuration of our infrastructure providers, and are used only for service recovery.

You can delete your RotaLink account at any time from the menu in the app, or by contacting us. Deleting your account removes:

• your profile, photo and sign-in link
• your connections, connection requests, club roles, RSVPs, Board posts and replies, and invitations you sent
• every direct-message conversation you took part in, including the other person's messages in it
• calendar events you created, with other members' RSVPs to them, and event codes you created, with the records of people who joined through them

Invitation records that named you as the person invited are anonymised. These are not removed:

• feedback you submitted, which is kept without a link to you
• profiles you added for other people, and any profile another member added for you separately
• emails already sent, technical logs, and backups until they expire

Your 6away ID is managed separately: it may be used by other 6away services and is not deleted when you delete your RotaLink account. If a RotaLink administrator deletes your profile and account, the same things are removed and kept as when you delete your account yourself, and your 6away ID is likewise not affected. Rejoining RotaLink after deletion requires a new invitation, unless another member has already added a profile for you with the same email address.

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data (via Edit Profile)
• Delete your account and RotaLink data (via the in-app deletion option or by contacting us)
• Receive a copy of your data in a commonly used format (portability). There is no in-app export; we prepare it on request.
• Ask us to restrict how we use your data while a question about it is resolved
• Object to processing of your data

To raise any of these requests, or a privacy concern, contact privacy@rotalink.club. We may need to verify your identity before we act on a request, and we'll only ask for what's necessary to do so. A request may involve your RotaLink data and, separately, your shared 6away sign-in — deleting your RotaLink account does not delete your 6away ID, which is handled by 6away. Some requests may be affected by applicable legal or technical limitations, which we'll explain. You may also have the right to raise a complaint with the competent UAE data-protection authority, subject to applicable procedures.

RotaLink uses only essential cookies required for authentication (session tokens). We do not use tracking cookies, analytics cookies, or advertising cookies.

For privacy questions or data requests: privacy@rotalink.club
For general questions: hello@rotalink.club
For security concerns: security@rotalink.club